Write custom formulae in Libreoffice Calc with Python

Gokulakrishnan Shankar — Sun, 21 Jul 2024 13:12:45 +0000

Context

What if you wanted to generate values in Column B using values from Column A (on your Libreoffice spreadsheet), based on some complex logic? For instance, let's say that my Column A contains values in JSON format (why not 😅?) and I want to extract only values of a particular field into Column B.

This can be done in 3 ways:

Use existing functions (In this case, that would be REGEX, but what if want more control in deciding the logic?)
Write custom functions
- Define the function in Libreoffice Basic (You can think of Basic as Libreoffice's own programming-suite, but is it really worth learning a new language for such a simple use-case?)
- Define the function in Python and integrate it with Libreoffice (Yep, this is much more easier)

Pre-requisites

To use Python functions in Libreoffice, you need to have the python script-provider for Libreoffice installed. To check if your version of Libreoffice already has this feature, go to Tools → Macros → Organize Macros - you should see the option, Python.

If not, (i.e.), if you only see the option Basic, you will need to install this script provider as follows:



sudo apt install libreoffice-script-provider-python

You should now be able to see Python alongside Basic under the Organize Macros option.

Let's get to it!

Deciding the type of Macro

Roughly put, a macro is any script that you use for automating tasks (via GUIs, functions, etc.) in Libreoffice. There are 3 types of Macros based on where the scripts reside.

Type	Location (Linux)	Accessibility
User Macros	`/home/USER/.config/libreoffice/4/user/Scripts/python`	Only current user
System Macros	`/usr/lib/libreoffice/share/Scripts/python/`	All users
Document Macros	Inside the spreadsheet-file (Yes, you can extract spreadsheet files 🤯)	Only this document

For this post, I'm going to choose to create a user macro. If the path for the user script does not exist, you can go ahead and create it with mkdir

Note: To create document macros, some extra steps are needed. Have a look at the "Installing the Libreoffice python script provider" link in the References section.

Writing the Python function

Create the file Custom.py (it can be any name), inside /home/USER/.config/libreoffice/4/user/Scripts/python.
Define your function - in this case, I would supply the stringified JSON and the field name as input and return the value of the specified field. ```python

import json

def extract_from_json(stringified_json, key):
mapping = json.loads(stringified_json)
return mapping.get(key, "")


### Setting up Libreoffice to use the Python function
#### Check if your function is visible
- In Libreoffice Calc, go to `Tools` &rarr; `Macros` &rarr; `Python`. 
- In the now-opened "Python Macros" window, click on `My Macros` &rarr; [your python script filename]. You should see the list of functions present inside that script.

![LibreofficePython_CheckingFunction](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/f4f2lfgqvtrwl3aryspm.png)
- If the options on the right side are greyed-out, don't worry about them. You wouldn't need to use them much anyway.

#### Setting up a formula to use the function
Remember when we chucked out using Libreoffice Basic to write custom formulae? Turns out we still need to use a small part of it :sweat_smile:.
- First we need a name for the formula that we are actually going to use in our spreadsheet (this can be different from our python function name). Let's say I choose the name `EXTRACTFROMJSON`.
- The definition for this formula (which will be written in Basic) should
  - Fetch the necessary function from the python script (this in itself will be a separate Basic function - let's call it `getPythonScript`)
  - Execute the function and return the results
- Go to `Tools` &rarr; `Macros` &rarr; `Edit Macros` and paste the below code to fetch the python script.
```visualbasic


Option Explicit
Option Compatible

Private scr As Object ' com.sun.star.script.provider.XScript

Public Function GetPythonScript(macro As String, _
        Optional location As String) As com.sun.star.script.provider.Xscript
    ''' Grab Python script object before execution
    ' Arguments:
    '    macro   : as "library/module.py$macro" or "module.py$macro"
    '    location: as "document", "share", "user" or ENUM(eration)
    ' Result:
    '    located com.sun.star.script.provider.XScript UNO service'''
    If IsMissing(location) Then location = "user"
    Dim mspf As Object ' com.sun.star.script.provider.MasterScriptProviderFactory
    Dim sp As Object ' com.sun.star.script.provider.XScriptProvider compatible
    Dim uri As String
    If location="document" Then
        sp = ThisComponent.getScriptProvider()
    Else
        mspf = CreateUNOService("com.sun.star.script.provider.MasterScriptProviderFactory")
        sp = mspf.createScriptProvider("")
    End If
    uri = "vnd.sun.star.script:"& macro &"?language=Python&location="& location
    GetPythonScript = sp.getScript(uri)
End Function ' GetPythonScript

Next, we define the actual formula. ```visualbasic

Public Function EXTRACTFROMJSON(stringifiedJson As String, key As String) As String
scr = GetPythonScript("Custom.py$extract_from_json", "user")
EXTRACTFROMJSON = scr.invoke(Array(stringifiedJson, key), Array(), Array())
End Function